Program and Operations Coordinator
We recognize that diverse teams make the strongest teams, and we encourage people of all backgrounds to apply.
Part Time, Hourly, 20-25 hours a week for 50 weeks a year (closed between Xmas and New Years). This role has the potential to expand to Full Time Hourly with increased benefits should business growth constitute the need.
Mesner Puppet Theater is seeking a “Program and Operations Coordinator” to support the administrative needs of our 34 year old arts organization. MPT is experiencing fast growth due to programmatic changes and our revised mission of “inspiring play and cultivating connections through puppetry”. This position will be integral, focusing on building infrastructures to support program delivery, ensuring smooth day to day operations, and providing excellent customer services to internal and external clients. The “Program and Operations Coordinator” will work closely with the executive artistic director and department leads to achieve organizational goals.
Executive Artistic Director
DUTIES and RESPONSIBILITIES INCLUDE BUT NOT LIMITED TO:
Books, confirms programs, and communicates changes with clients
Schedules artists and staff into programs in collaboration with department leads
Leads project management of new plays
Creates production calendars and communicates with contract artists to set up meetings
Prepares contracts for artists and clients
Creates and sends invoices through Quickbooks and follows up on payments
Works with departments to maintain accurate records and attendance tracking
Arranges tour travel and accommodations locally and nationally
Schedules touring van maintenance
General Operations Support
Creates organizational systems to support smooth operations of organization
Manages operational calendars, communicates conflicts, and proposes solutions
Organizes contractor payroll and submits to Executive Director monthly
Manages info email
Inputs donor data into donor database and generates thank you letters
Leads and ensure organization of Google Drive
Supports the project management of special events as needed
Assists Senior Leadership with administrative tasks as needed
Attends meetings with partners, board, and staff as requested
3+ years of experience in an administrative role, project management, or production management
Confident using Google Suite (Drive, Sheets, Forms, Docs)
Strong Written and Verbal Communication
Systems and Processes Oriented
Customer Service Driven
Loves a spreadsheet
Quick learner of databases and online platforms that support organization and efficiencies
PREFERRED INTERPERSONAL QUALITIES:
Sense of Humor
Interested in supporting the creation of an inclusive working environment
Natural Problem Solver
Passion for supporting programs for all, particularly young people
Enjoys fast paced environments of theater, education, and production work
PAY AND BENEFITS
Hourly Rate: $17.50-$19.00 (commensurate with experience)
Simple IRA - match up to 3% of employee contribution
Flexibility to work remotely.
Primarily M-F, 20-25 hours per week.
300 E 39th. St. Kansas City, MO 64111 OR Remote
EMPLOYMENT START DATE:
April 10, 2022 (earlier start possible).
HOW TO APPLY:
Email resume and cover letter to firstname.lastname@example.org. Review of applications will begin March 5th, Interviews will be held by appointment and position will remain open until filled.